Privacy Policy according to Art. 13 & 14 GDPR
We are pleased that you are interested in our website and our services. The protection of your personal data is of particular importance to us. We therefore process your data exclusively on the basis of the legal provisions (GDPR, TKG 2003). Your information will be treated confidentially and used solely for the purposes we have stated.
In this privacy notice, we inform you about the most important aspects of data processing in connection with our website, especially how we handle your personal data. We process your personal data in particular in the following cases:
1. Applicant-related processing of personal data
1.a Applicant contact
If you contact us as an applicant via email or through our online application platform, the data you provide will be entered into our system and an applicant profile will be created. For clarity and effective handling of your application, but especially to protect your personal data, we kindly ask you to submit only the data necessary for the application process. If we require additional documents, we will contact you directly.
If you have created an applicant profile on a social media platform aimed at business networking (e.g., Xing, LinkedIn, Stepstone, or Karriere.at) or we receive your contact information as a recommendation from our business environment, and your profile matches our candidate requirements, we may process your publicly available personal data to initiate contact. We are permitted to do this based on a legitimate interest arising from your use of such platforms. Only the data categories that you have made public, such as contact details and resumes, will be used.
The purpose of this contact is to add your details to our system in order to potentially start an application process. By sending us your data, we assume you agree to this processing. However, you may revoke this consent at any time by sending a message to dataprotection@today-experts.com.
Processing is carried out using tools from HR4YOU AG (Ulbarger Straße 52, 26629 Großefehn/Timmel, Germany) and Microsoft Corporation (One Microsoft Way, Redmond, WA 98052-6399, USA), so your data is transferred to their servers. In the case of Microsoft Corporation, this may involve a transfer to the USA under the Privacy Shield framework. A data processing agreement pursuant to Art. 28 GDPR exists with both companies.
The processed data is stored in our system for a maximum of 6 months and then deleted, unless you wish to have your data included in our talent pool beyond this period. At your request, we will stop processing or delete your record.
You are not required to submit data to us, but without it, we cannot consider you for any application process or offer our services.
You may request access to the data processed about you at any time. To do this, please request access to our HR4You login area via email at dataprotection@today-experts.com.
1.b Application process
If we add your applicant profile to our system at your request, your qualifications, such as knowledge, skills, and professional experience, will be evaluated to determine whether your profile meets the requirements of open positions. If we consider you a suitable candidate for a staffing proposal, we will forward your data to our client so they can review the proposal. No automated evaluation of your data takes place.
The purpose of the application process is to initiate a contract with the applicant. Based on your contact with us, we assume your consent to data processing or we will ask for your explicit consent during the process. You may revoke this consent at any time by sending a message to dataprotection@today-experts.com.
Processing is carried out using tools from HR4YOU AG (Ulbarger Straße 52, 26629 Großefehn/Timmel, Germany) and Microsoft Corporation (One Microsoft Way, Redmond, WA 98052-6399, USA), so your data is transferred to their servers. Transfers to the USA may be covered under the Privacy Shield. A data processing agreement pursuant to Art. 28 GDPR exists with both companies. Other recipients may include clients of TODAY-Experts GmbH.
Data processed during the application process is stored for a maximum of 6 months and then deleted, unless you consent to being considered for a specific open position for a longer period or want to be included in our talent pool. At your request, we will stop processing or delete your record. You are not required to submit data to us, but we cannot consider you without it. You may request access to your data at any time by requesting access to the HR4You login area via email at dataprotection@today-experts.com.
1.c TODAY Experts Talent Pool
With your consent, we will store your application documents in the TODAY Experts Talent Pool. This authorizes us to retain your data beyond the 6-month retention period and to consider you for future open positions. We will inform you by email or phone about suitable job offers.
The purpose of the Talent Pool is to retain your data for future consideration for job openings. The legal basis is your consent. You may revoke this at any time by contacting dataprotection@today-experts.com.
Processing is carried out using tools from HR4YOU AG and Microsoft Corporation, so your data is transferred to their servers. Transfers to the USA may be covered under the Privacy Shield. A data processing agreement pursuant to Art. 28 GDPR exists with both companies. Other recipients may include clients of TODAY-Experts GmbH.
Your data will be processed until your consent is withdrawn. Upon your request, we will stop processing and delete your data. Please send us an email to: dataprotection@today-experts.com
You are not required to submit data, but without it, we cannot continue to offer our services.
The provision of your data is not mandatory, but necessary to retain your data for more than 6 months.
You can access your processed data at any time. Please request access to our HR4You login area via email at dataprotection@today-experts.com.
2. Contact outside of the application process
In all other cases of contact, the data you provide will be entered into our system and processed. We use this data solely to respond to your inquiries. If we contact you based on publicly available contact data, such as your company website, social media, or other third-party media, we do so based on legitimate interest.
Purposes of this processing include information gathering, application processing, or providing information about the services of TODAY-Experts GmbH based on your consent when you contact us.
Processing is carried out using tools from HR4YOU AG and Microsoft Corporation, so your data is transferred to their servers. Transfers to the USA may be covered under the Privacy Shield. A data processing agreement pursuant to Art. 28 GDPR exists with both companies.
The processed data is retained for 3 years from the last contact unless longer retention is legally required.
Provision of data is not mandatory, but without it we cannot respond to inquiries.
3. Website-related processing
3.a Website
On the basis of our legitimate interests (i.e. interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 para. 1 lit. f. GDPR), we use content or service offers from third-party providers within our online offer. GDPR) content or service offers from third-party providers in order to integrate their content and services, such as videos or fonts (hereinafter uniformly referred to as “content”). This always presupposes that the third-party providers of this content are aware of the IP address of the user, as they would not be able to send the content to their browser without the IP address. The IP address is therefore required to display this content. We endeavor to only use content whose respective providers only use the IP address to deliver the content. Third-party providers may also use so-called pixel tags (invisible graphics, also known as “web beacons”) for statistical or marketing purposes. Pixel tags can be used to analyze information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user’s device and may contain, among other things, technical information about the browser and operating system, referring websites, time of visit and other information about the use of our online offer, as well as being linked to such information from other sources.
The following presentation provides an overview of third-party providers and their content, together with links to their data protection declarations, which contain further information on the processing of data and, in some cases already mentioned here, options for objection (so-called opt-out):
External fonts from Google, Inc, https://www.google.com/fonts (“Google Fonts”). The integration of Google Fonts takes place via a server call at Google (usually in the USA). Privacy policy: https://www.google.com/policies/privacy/, Opt-Out: https://www.google.com/settings/ads/.
Maps of the “Google Maps” service of the third-party provider Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Privacy policy: https://www.google.com/policies/privacy/, opt-out: https://www.google.com/settings/ads/.
The website-related data processing is carried out by our web provider World4You Internet Services GmbH (Hafenstraße 47-51, 4020 Linz, Austria).
3.b Google Analytics
Google Analytics uses your IP address and sets “cookies”, text files that are stored on your computer and enable your use of the website to be analyzed. We use the extension “_anonymizeIp()”. This means that IP addresses are further processed in abbreviated form.
The purpose of this processing is to improve the user experience and the statistical evaluation of visitor behavior based on legitimate interest.
The data collected is transmitted to Google LLC (1600 Amphitheatre Parkway Mountain View, CA 94043, USA) in the USA, which is covered by the Privacy Shield and stored pseudonymized for 26 months.
You can prevent the storage of cookies by setting your browser software accordingly; however, we would like to point out that in this case you may not be able to use all functions of this website to their full extent. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de
3.c HR4You Login Area
Via an interface on our website, you can request access to our HR system HR4You and your personal data. You can manage, update, or delete your data there. A data log of your status and login times is recorded.
The purpose is to ensure transparent handling of your data based on your consent.
This processing involves data transfer to HR4YOU AG (Ulbarger Straße 52, 26629 Großefehn/Timmel, Germany), which provides this service.
Logging data is necessary to create a user account.
4. Your Rights
You have the right to information about your data processing. If incorrect or incomplete data is processed, you may request correction or deletion if there is no sufficient reason for processing. You may also restrict or object to processing, especially if it is unreasonable due to your particular situation. You have the right to data portability and may revoke consent at any time.
5. Controller
TODAY Experts GmbH
Favoritenstraße 34/Top 11, 1040 Vienna
+43 1 504 80 90-0
dataprotection@today-experts.com
This privacy policy may be updated at any time. Please use this page to stay informed, as we post any changes here.
* General note on gender equality: The female form is equal to the male form on this website; the male form is used solely for readability.